Prepare quotes and site records with less manual work.

Construction teams handle drawings, quantity lists, subcontractor offers, changes and site reports in different places. We help bring the information together so estimators and site managers can spend less time searching and re-entering details.

Discuss a construction process → See the example

Illustrative construction scenario — not a report of an implemented project.

Construction · Illustrative example Illustrative example
Your systems Budgets Projects Microsoft 365 E-mail Accounting Warehouse Orders Site photos Workflow coordination
People decide The system carries out permitted actions Data comes from defined sources

Illustrative example — no client data. This shows a possible process, not a product available off the shelf. How AI agents work is explained on the AI Agents & Automation page.

Where work gets delayed

  • Quote information is copied manually into spreadsheets.
  • Bills of quantities have to be checked or entered repeatedly.
  • Site reports are written after the working day from memory.
  • Approved scope changes are not consistently linked to invoices.
Site manager in the site office over drawings

An improved process could look like this

information is gathered by hand

Illustrative example — no client data.

Quote inputsBuild each draft from scratchPrepare a draft from traceable data
SubcontractorsCompare emails and attachmentsBring offers into a comparable format
Daily site reportGather notes laterPrepare a record for the site manager to check
Project changesSearch approval emailsLink approved changes with the billing process

What automation could handle

  • Quote preparation

    Collect approved inputs and create a draft. A person confirms prices and the final offer.

  • Subcontractor comparison

    Organize quotes and highlight differences or missing items.

  • Daily site reports

    Prepare a draft from available notes, records and photos.

  • Change tracking

    Connect approvals to the corresponding project and invoicing details.

What we check first: Drawing and quantity formats, data quality, approval rights, legal record requirements and the level of review required from site staff. Photos alone do not establish a complete construction record.

What we measure: Time spent preparing quotes and reports, corrections, missing documents and completeness of recorded approved changes.

How to start

Bring one quote or one example of a change that was difficult to track. We will discuss the process and decide which parts merit a closer review.

  1. Bring one example

    One quote or one change that was difficult to track.

  2. Decide what to review

    We discuss the process and decide which parts merit a closer review.

See how we work

Questions we often hear

Will the system approve prices for us?
No. The business defines prices and approval rights. Automation can prepare information for a decision.
Do we need to replace our project software?
We first check integration and configuration options.
Can it work with our drawings?
We verify the specific file formats, quality and required review.
How is pricing agreed?
After we define the process and technical scope.

Where is manual work slowing your business down?

Tell us about one process, where it gets delayed and which systems are involved. In a 30-minute call, we will discuss whether a workshop, process review or another first step makes sense.

Schedule a 30-minute call → Send us a message

The initial call is an introduction, not a technical audit. Any further work is scoped and agreed separately.